Prepared by Andrew Herbert · AI Strategist · REMAP.ai
You took the business back over in January after two years of negative profit, and you have already called it correctly: WordWorks is running a 1990s operating model on a 2026 cost base. Four projects below start closing that gap in month one — recovering cash lost to currency conversion, replacing the six-week-late Excel reporting with live numbers, cutting the document-to-payment cycle from weeks to minutes, and fixing the AI search invisibility that is already costing you inbound enquiries.
We do not need to imagine the friction. You described it. Here it is reflected back — because solving it starts with making sure you know we actually heard it.
It is very 90s the way we do it — everything is manual, and we do not use any specific tools for HR or contracts.
We do not need the freaking Excel. I have been saying that for years.
I have been going down in negative numbers for the past two years — I am going down and down and down and down.
Specific to a business like yours — with the complexity, team, and clients you are managing.
Picture the third of the month closing and the numbers already being there — live, in a chat window, not six weeks later in a colour-coded Excel file one person has to build by hand.
Picture a content creator in Jakarta signing her agreement, submitting her invoice, and being paid in rupiah by the next scheduled batch run — no La Caixa, no conversion fee, no one chasing a signature.
Picture typing ‘translation agency Spain’ into ChatGPT or Google Gemini and WordWorks actually appearing — because the site is finally built for AI to read, not just for a human to scroll past.
Before this conversation, we ran a quick audit on your website — checking how WordWorks appears to AI search engines. What we found matters, and most businesses have no idea this is happening to them.
Search ChatGPT, Google Gemini or Claude for ‘translation agency Spain’ today and WordWorks does not appear — despite 35 years in the industry and a network of 300+ active collaborators. Three structural gaps explain why.
We fix the three gaps the audit identified, and extend the same treatment to the wider online marketing you are currently running by hand. Homepage content becomes readable to AI crawlers, structured answer content goes in so AI engines can extract what WordWorks does, and your credentials are wired into structured data AI search engines can verify, cite and surface. The manual posting workflow across Hostinger, Metricool and your blog is automated and made measurable — tying content output directly to enquiries and sales, not just hours spent.
We do not touch in-house salaries until they are mapped against Spanish payroll law and your two external accountants’ existing work. The first build targets what can be automated safely — a Wise-based batch run for freelancer invoices, calculated from your HR data and approved with one click — running alongside your existing La Caixa confirming facility, not replacing it. Mixed invoice types (by-the-word, by-the-hour, Spanish-tax and non-Spanish) and your quarterly tax filing are mapped in the Adoption Pathway audit before anything changes, so your financial controller sees exactly what is proposed before it touches a single payment.
A chat-based reporting layer replaces the hand-built Excel reports, drawing live from your project management data so sales, production and finance numbers are current the day you ask.
A self-serve portal takes a client from quote to signed agreement to paid invoice, cutting the document-signing-to-money-in-the-bank cycle from a week or more down to minutes.
The four projects above are what we identified without looking inside WordWorks. The AI Adoption Pathway is what happens when we do.
In month one — running alongside the candidate selection and the four identified projects — your team completes the AI Adoption Pathway surveys. We map every process, every friction point, every place where time is being lost or value is being left on the table.
Andrew holds a strategy session with you at the end of week two to three. What comes out is a prioritised, ROI-ranked plan of AI opportunities specific to WordWorks. Not a generic framework. Your plan. Your specialist works from it every week, reviewed every quarter.
The four projects give you momentum from day one. The Pathway gives you direction for everything that follows.
All engagements are a minimum three-month term, billed monthly in US dollars. Rates are fixed for the full engagement.
Infrastructure costs and Private AI hosting quoted separately. Full details at remap.ai/aispecialist
A clear sequence. Every step is managed by REMAP — your involvement is focused and minimal.
You sign the engagement agreement. Billing begins. The specialist search opens immediately, and we send your team the AI Adoption Pathway surveys so that process runs in parallel from day one. We also deploy the MetaBase live-reporting layer — your first quick win, live before your specialist even starts.
We build your panel of three matched specialists. You meet all three and make your selection — typically completed by the end of week two. Pathway surveys are completed by your team in this window, running alongside. Your first quick win goes live in this window too, ahead of any specialist starting.
Your specialist joins WordWorks and can initiate all four identified projects from day one. The AI Adoption Pathway audit wraps up. Andrew holds your strategy session — the full roadmap is built, reviewed together, and handed to your specialist as their expanded work queue.
Your specialist works from the full roadmap — the four identified projects running to completion, alongside newly prioritised opportunities from the Pathway audit. First quick wins typically ship in this window. Delivery continues, reviewed and reprioritised quarterly.
You have done the hard part — you know what needs to change. The next step is simply beginning. Everything from here is managed by REMAP.